Roles and permissions

Biterra has organisation-level roles and world-level roles. Organisation roles apply across the organisation. World roles apply to one world only.

Quick rule

Use an organisation role when someone needs repeated access across an organisation.

Use a world role when someone only needs access to one event.

Role matrix

Capability	Organisation Administrator	Organisation World Moderator	Organisation Member	World Admin	World Participant
Belongs to the organisation	Yes	Yes	Yes	Not required	Not required
Manage organisation members and invites	Yes	No	No	No	No
Change organisation roles	Yes	No	No	No	No
View or change billing and plans	Yes	No	No	No	No
Create and manage worlds in the organisation	Yes	Yes	No	No, unless also given org access	No
Enter world control panels across the organisation	Yes	Yes	No	Only assigned world	No
Manage one assigned world	Yes	Yes	No	Yes	No
Invite users to one assigned world	Yes	Yes	No	Yes	No
Create teams and copy team invite codes	Yes	Yes	No	Yes	No
Create challenges, progression, announcements, and score logs	Yes	Yes	No	Yes, for assigned world	No
Register for events and play	Yes, if registered	Yes, if registered	Yes, if registered	Yes, if registered	Yes
Join a team with a team invite code	Yes	Yes	Yes	Yes	Yes
Follow players or organisations	Yes	Yes	Yes	Yes	Yes

Organisation roles

Administrator

Administrators have full organisation access. Use this role for trusted people who need to manage billing, members, roles, plans, and worlds.

Administrators can:

• Invite organisation members.
• Change organisation roles.
• Remove organisation members.
• View and manage billing and plans.
• Create and manage worlds.
• Enter world control panels.

World moderator

World moderators can help run worlds across the organisation without getting billing or member-management access.

World moderators can:

• Create and manage worlds.
• Enter world control panels.
• Configure challenges, progression, announcements, and logs.

World moderators cannot manage organisation billing, organisation members, or organisation roles.

Member

Members belong to the organisation but do not have organiser permissions by default. Use this role for people who should participate in organisation events or access organisation-scoped features without managing the organisation.

Members cannot manage worlds, enter world control panels, change billing, or invite organisation collaborators.

World roles

World roles are managed from a single world's Users tab.

World admin

A world admin can help manage one assigned world. This is useful for event staff, teaching assistants, moderators, or temporary helpers.

A world admin can manage that world, but does not become an organisation administrator and does not get billing or organisation member-management access.

World participant

A world participant can register, join a team, access the map when available, solve challenges, and appear in event activity according to the event settings.

World participant access does not make someone an organisation member.

Common permission mistakes

• Inviting someone to the organisation when they only need to help with one world.
• Making someone an organisation administrator when world admin access would be enough.
• Expecting a world admin to manage billing or organisation members.
• Expecting organisation membership to put a player into a team.
• Expecting a team invite code to grant organisation membership.
• Expecting an event access code to choose a team.

Where to manage roles

Need	Where to go
Invite organisation collaborators	Organisation > Members
Change organisation role	Organisation > Members
Manage billing or plan	Organisation > Billing
Invite someone to one world	Worlds > View details > Users
Create or manage teams	Worlds > View details > Teams
Build challenges or progression	Worlds > View details > Enter control panel

Related guides

• Inviting collaborators
• Organisation settings
• Users tab and participant invites
• Teams and invite codes
• Glossary